Employer Profile: Baltimore Office of Promotion & The Arts (BOPA), Baltimore, MD

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promotionandarts.org

The Baltimore Office of Promotion & The Arts, a 501 (c) 3 non-profit organization, tasked with producing events and arts programs as well as managing several facilities.

BOPA coordinates Baltimore’s major events including New Year’s Eve and July 4th celebrations at the Inner Harbor, which routinely attract hundreds of thousands of spectators; Artscape, which serves more than 350,000 people each year; Baltimore Book Festival, Baltimore Farmers’ Market & Bazaar, Baltimore Open Studio Tour and the Dr. Martin Luther King, Jr. Parade. Our newest Festival is Light City Baltimore happeing March 28th-April 3rd in the Inner Harbor. In the past, BOPA has been called upon to orchestrate some of the city’s biggest logistical challenges. The activities include the Cal Ripken Jr. Streak Parade and first ever Papal Parade for Pope John Paul II, both in 1996; the Pep Rally to welcome the Baltimore Ravens in 1998; Ravens Rally Super Bowl Send-Off and the Ravens Super Bowl Victory Parade in 2001; Miss USA in 2005 and 2006; Baltimore’s Celebration of the Army-Navy Game in 2000 and 2007; the Star-Spangled Salute to Michael Phelps in 2008; the 2010 Americans for the Arts Half-Century Summit; and the Star-Spangled Banner Sailabration.

The Baltimore Office of Promotion & The Arts manages the Baltimore Mural Program, Free Fall Baltimore, PNC Neighborhood Grant Program and Bright StArts Workshops For Children. In additional, BOPA oversees historic attractions and sites including the Top of the World Observation Level, School 33 Art Center, The Cloisters and the Bromo Seltzer Arts Tower.

Summer and Fall 2016 Interns: 

Arts Education Intern

Unpaid/ Internship/ Summer & Fall 2016

The Arts Education Intern is a part-time unpaid position, reporting to the Arts Education Coordinator. The primary responsibilities of this position are to assist in the administration of BOPA’s youth programs with an arts focus, coordination of special event/projects and provide related support to the Youth Arts Program Staff. Interns provide organizational, administrative, and on-site support for educational programs, which include out-of-school enrichment programs, family/community programs, and other activities. Interns perform general departmental duties, such as preparation of program materials, research, correspondence, filing and scheduling. Candidates must have excellent organizational and basic computer skills, and should be comfortable interacting with the public. Candidates should have administrative experience and have previously worked with youth.

Duties include, but are not limited to:

• Assists in the administration of the youth arts enrichment programs
• Assist in the educational planning, evaluation, and ongoing management of Light City Teen Scholars, Bright STARTS, and other youth arts programing
• Assist teaching artists providing workshops placed at sites through BOPA
• Occasional assistance with evening or weekend special events requiring additional staff
• Cultivate and maintain relationships with key staff, and leadership from Baltimore City community organizations, schools, non-profits, and other institutions
• Assist in the coordination of BOPA facilities, events, and production staff on logistical and production elements of all youth related programs
• Conduct research relevant to youth arts enrichment curriculum development, best practices in contemporary youth arts education, and as needed
• Other duties as necessary

Qualifications:

The ideal candidate is a dynamic, people-oriented individual with outstanding organizational skills and familiarity with youth arts enrichment programs. Art, Arts Education or Arts Administration majors are encouraged to apply. Current undergraduates — junior or senior — or graduate students are eligible to apply. Applicants who are not registered students are not eligible.

Additional required skills:
• Excellent oral and written communications skills
• Strong analytical skills, ability to multi-task, and pay attention to detail
• Ability to conduct internet research
• Strong organizational and analytical skills
• Knowledge of MS Word, Excel, Photoshop

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to Downtown Baltimore, pending availability.
Graphic Design Intern

Unpaid/ Internship/ Summer & Fall 2016

The Graphic Design intern is a part-time unpaid practicum. The intern reports directly to the Senior Graphics Designer and learns about the successful production of graphic designing for large-scale festivals as well as smaller events.

The internship is designed to provide the student with a broad-based learning experience, so that they are exposed to the designing required for the promotion and marketing for events of a national caliber. The Senior Graphics Designer works with the student to identify projects that meet their educational and career goals. Projects may include:

• Assisting with producing collateral material for this non-profit organization’s events and promotions, which include: Artscape, Baltimore Book Festival, Baltimore Farmers’ Market & Bazaar, July 4th Celebration, as well as satisfying the graphic needs of our satellite facilities: Bromo Seltzer Arts Tower, Cloisters Castle, School 33 Art Center, and Top of the World Observation Level. Materials may include:

 Magazine/Newspaper Ads
 T-Shirts/Merchandise
 Maps
 Props and Sets
 Postcards/Rackcards
 Signs/Banners
 Programs
 Photo Archives

• Designing e-flyers, ads and updating images on BOPA’s Website
• Undertaking other projects and research as needed for other departments/events within the Baltimore Office of Promotion & The Arts

Hours & Compensation
• Must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass to Downtown Baltimore may be provided.

Qualifications:
• Current college –junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Major in Graphic Design or related program
• Excellent oral and written communications skills; able to provide outstanding customer service to organization
• Ability to multi-task; superior attention to detail; strong organizational and analytical skills
• Proficiency in Adobe Illustrator, Photoshop & In-Design is required.
• Ability to conduct Internet research
• Working knowledge of Microsoft Office applications. Ability to work in a Mac environment.

Public Art Intern

Unpaid/ Internship/ Summer & Fall 2016

The Public Art Intern is a part-time unpaid position, reporting to the Public Art Program Staff. The primary responsibilities of this position are to assist in the administration of the public art program, coordination of public art projects and provide related support to the Public Art Staff. Duties include, but are not limited to:

• Assists in the administration of Public Art Program Including :
o Photographing and researching of artworks and artists in the collection
o Conducting surveys, reviews, assessments, and working with Public Art Consultants & Conservators
o Working on and updating the Public Art Collection inventory & database
• Assists in the coordination of Public Art Commission Meetings. Includes:
o Attend Public Art Commission meetings and project reviews
o Assists in communication of meeting updates, agendas, and minutes
• Assists in the Project Management and Artist Selection Process. Includes:
o Reviewing of artist submissions and proposals
o File and organize artist’s submissions
o Prepare for public and committee level review meetings.

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to Downtown Baltimore.

Qualifications:

The ideal candidate is a dynamic, people-oriented individual with outstanding organizational skills and familiarity with public art. Additional required skills:
• Excellent oral and written communications skills
• Strong analytical skills, ability to multi-task, and pay attention to detail
• Ability to conduct internet research
• Current college –junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
Baltimore Mural Program Intern

Unpaid/ Internship/ Summer & Fall 2016

The Baltimore Mural Program Intern is a part-time unpaid position, reporting to the Baltimore Mural Program Coordinator. The primary responsibilities of this position are to assist with the planning of a 40 year anniversary exhibition & publication for the Baltimore Mural Program. Interns will also lend support to the Baltimore Mural Program Coordinator with ongoing mural projects. Duties include, but are not limited to:

• Assist in the research and artist interview process including:
o Digitizing and organizing past press, city archives and artifacts from the mural program
o Maintenance of artist database and updating contacts
o Scheduling artist interviews and studio visits
o Assisting with photography and video documentation of interviews
o Writing & editing blog posts, artist profiles, and generating content for social media
• Assist with the curatorial aspects of the 40 Year Anniversary Exhibition including:
o Corresponding with artists chosen for exhibitions;
o Organizing information on artworks available for exhibition;
o Scheduling studio visits with exhibiting artists;
o Assisting in the creation of a curator’s exhibition binder;
o Editing and composing short artist bios;
o Collecting, writing and formatting exhibition didactics;
o Organizing artwork needs for exhibition and assisting with resolving those needs;
o Preparing for exhibition installation.
• Assist with the day-to-day logistics of ongoing mural projects including:
o Researching potential mural sites
o Documenting & reporting damage
o Photography & mural mapping of existing murals

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm, but hours outside these times are sometimes necessary.
• Student must be able to work on-site as an intern for the entire Artscape festival.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to Downtown Baltimore.

Qualifications:

The ideal candidate is a dynamic, people-oriented individual with outstanding organizational skills and familiarity with or desire to learn more about the local artist population. Additional required skills:
• Art, Art History, Arts Education, Arts Administration, or Anthropology major or graduate student
• Current college or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Excellent oral and written communications skills, including the ability to write for diverse needs.
• Strong analytical skills, ability to multi-task, and strong attention to details
• Ability to conduct internet research
• Strong photography and videography skills and aesthetics
• Ability to assess online presence and brainstorm enhancements
• Knowledge of Social Media tools, including WordPress, & MS Word, Excel, Access, and PowerPoint

Festivals & Events Intern

Unpaid/ Internship/ Summer & Fall 2016

The festivals/events intern is a part-time unpaid practicum. The intern reports to the director of festivals and learns about the successful production of large-scale arts festivals; specifically, the Light City Festival, Artscape, the largest free arts festival in the country, and the Baltimore Book Festival.

The internship is designed to provide the student with a broad-based learning experience, so that they are exposed to the logistics, programming, fundraising and promotional/marketing strategies that are needed to plan events of a national caliber. The director of festivals works with the student to identify projects that meet their educational and career goals. Projects may include:

• Research programming elements for the festivals
• Work to maintain current information on the festival’s websites as well as press releases, brochures, print ads, etc.; generate publicity on the grassroots level
• Assist as needed with logistical components such as tents, permits, generators, exhibitor guidelines/outreach, signage, parking/transportation, planning documents, etc.
• Attend and help prepare for planning meetings
• Shadow the director of festivals and festivals coordinator in their daily work, coordinating special projects for the department as needed
• Undertake other projects as needed for other departments/events within the Baltimore Office of Promotion & The Arts

Qualifications:

• Current college–junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Major in Communications, Events Planning/Management, Arts Administration, Cultural Studies, Leadership in Non-Profit Sector or related program.
• Excellent oral and written communications skills; able to provide outstanding customer service to exhibitors, vendors, sponsors, etc.
• Ability to multi-task; superior attention to detail; strong organizational skills are a must.
• Ability to conduct Internet research; familiarity with social media.
• Knowledge of MS Word, Excel, Access, and PowerPoint.

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• Student is strongly encouraged to return as a multi-shift volunteer for Artscape. Student may also apply for a Production Assistant position at Artscape.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to the student by BOPA, pending availability.
Special Events Intern

Unpaid/ Internship/ Summer & Fall 2016

The festivals/events intern is a part-time unpaid practicum. The intern reports to the
Special Events Director and learns about the successful production of large-scale events and festivals; specifically, Baltimore Farmers’ Market & Bazaar, Dr. Martin Luther King Parade, Light City Baltimore, MECU Neighborhood Event Grant, Baltimore’s July 4th Celebration, Baltimore Book Festival, and other events.

The internship is designed to provide the student with a broad-based learning experience, so that they are exposed to the logistical planning, application processes, bookkeeping, programming, production and promotional/marketing strategies that are needed to plan and execute events/festivals of a national caliber. The Special Events Director works with the student to identify projects that meet their educational and career goals. Projects may include:

• Organize and catalogue the applications of various events. Applications can include a variety of areas including Farms, Food, Music, Crafts, and Grants.
• Produce and send correspondence to applicants that can include confirmation of participation and financial paperwork.
• Assist with logistical components such as permits, mapping, exhibitor guidelines/outreach, signage, parking/transportation, planning documents, workshops, physical set-up which typically involves lifting, etc.
• Assist with prep work and attend logistical planning meetings
• Shadow the Special Events Director, Events Managers and Special Events Coordinators in their daily work, coordinating special events, festivals and projects for the department as needed.
• Undertake other projects as needed for other departments/events within the Baltimore Office of Promotion & The Arts

Qualifications:

• Current college–junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Major in Communications, Events Planning/Management, Business Finance/Management, Arts Administration, Cultural Studies, or Leadership in Non-Profit Sector or related program.
• Excellent oral and written communications skills; able to provide outstanding customer service to exhibitors, vendors, sponsors, etc.
• Ability to multi-task; superior attention to detail; strong organizational skills are a must.
• Ability to conduct Internet research; familiarity with social media.
• Knowledge of MS Word, Excel, Access, and PowerPoint.

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm. Weekends and evenings hours possible.
• Student is strongly encouraged to return as a multi-shift volunteer for Artscape, July 15-17, 2016. Student may also apply for a Production Assistant position at Artscape.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to the student by BOPA, pending availability.
Fundraising Intern

Unpaid/ Internship/ Summer & Fall 2016

The Fundraising Intern is a part-time unpaid position, reporting to Fundraising Staff. The primary responsibilities of this position are to assist in the research and securement of corporate and individual support for the Baltimore Office of Promotion & The Art’s 30+ art programs and events. Duties include, but are not limited to:

• Individual Giving
o Research donor prospects and input information into database
o Assist with the Annual Campaign mailing
o Assist with gift entry and other donor record keeping
o Assist with surveying and collecting photos, stories and experiences from participants in events and programs
• Cultivation Events
o Assist with the planning and coordination of special VIP experiences for sponsors, donors, and gift prospects
o Work with staff to market events via media and social networking
• Provide general computer, word-processing, and other administrative support directly to staff as necessary

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• This is an unpaid position
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)

• Student must be able to work on-site for the entire Baltimore Book Festival
• Parking or Monthly Transit Pass may be provided to the student by BOPA, pending availability.

Qualifications:
The ideal candidate is interested in a career as a nonprofit professional and learning about fundraising. Additional required skills:
• Ability to organize, prioritize and work independently
• Current college –junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Excellent oral and written communications skills
• Strong analytical skills, ability to multi-task, and have attention to detail
• Ability to conduct internet research

Exhibitions Intern

Unpaid/ Internship/ Summer & Fall 2016

The School 33 and Baltimore Office of Promotion & The Arts Exhibitions Internship is a part-time unpaid practicum. Projects include but are not limited to:

• Assisting the BOPA Exhibitions Manager with various aspects of the BOPA Gallery Exhibition Program, which encompasses School 33 Art Center, The Bromo-Selzer Arts Tower, Top of the World Gallery at The World Trade Center, and BOPA headquarters at 10 East Baltimore Street. Duties will include: Assisting the Exhibitions Manager in the installation and lighting of exhibitions, help in organizing for open calls for submissions, posting various exhibition announcements and calls for entry online, working on press releases, compiling information for exhibition catalogs, assisting at receptions and events, and helping to document receptions and exhibitions.
• Assistance with logistics for various School 33 initiatives including ongoing Robert Rauschenberg Foundation Grant projects and major events such as Open Studio Tour and our annual LOTTA ART Benefit. Duties will entail: Working on promotion of events and enlisting community involvement, and assisting in the coordination of artists’ participation.
• Updating and creating copy for School 33’s website.
• Assistance with our fundraising and development programs. Helping to manage our day-to-day membership correspondence, maintain master database, and respond to guests and visitors requests for more information about our center.
• Assisting staff with typical office duties such as sending out mailings, answering phone, making copies, organizing/storage, and transmitting faxes and emails.
• Undertake other projects as needed for the Administrative staff of School 33 Art Center.
• Assisting the Education Coordinator with various aspects of the School 33 Art Center Education program including After School Art for children. Duties will entail promotion of program, assisting with revitalization of classroom spaces, working on press releases, assisting with registration, photographing After School Art workshops.

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; interns will be located primarily at School 33 Art Center, which operates Monday to Friday from 9:00am to 5:00pm, with gallery hours from 11am-4pm on Saturdays. There may be some evening hours required for gallery openings and exhibitions as well as School 33’s annual fundraiser. Student must commit to a schedule in advance.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Free parking or Monthly Transit Pass may be provided to intern for commuting to downtown Baltimore.

Qualifications:

• We are seeking a reliable, self-directed, fast learner. Experience with PC Windows platform, databases, Microsoft Office, and Adobe Creative Suites is especially helpful. Interest in contemporary art and arts/non-profit administration a plus.
• Current college–junior or senior–or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
Sondheim Prize Program Intern

Unpaid/ Internship/ Summer & Fall 2016

The Sondheim Prize Intern is a part-time unpaid position, reporting to the Sondheim Prize Administrator. The primary responsibilities of this position are to assist with organizing application materials, to assist in the administration of the program’s jury process, to update the Sondheim Prize section of the Cultural Affairs blog and to assist with the curatorial aspects of the program. Duties include, but are not limited to:

• Assists with organizing application materials includes:
o Reviewing of artist submissions for completeness and follows-up with artists to confirm receipt of submission and to obtain any missing materials;
o Assisting with the preparation of video submissions for the jury panel;
o Preparing lists of applicant information;
o Organizing application materials for Artscape Gallery Network curators;
o Assisting in the management of the online artist submission database.
• Assists in the administration of the program’s jury process includes:
o Helping to insure that online jury system is meeting the needs of the jury panel;
o Assisting in the organization of jury scores and dissemination of jury results;
o Composing & editing correspondence on behalf of program staff;
o Assisting in collection and organization of additional materials for second round of jury review;
o If possible, traveling with Sondheim Prize Administrator to assist with second round of jury review.
• Updates to the Sondheim Prize section of the Cultural Affairs online blog includes:
o Creating blog posts that announce jury results;
o Writing new content for blog;
o Assisting in the development of compelling blog components;
o Building blog pages to provide historical Sondheim Prize information;
o Posting new artist opportunities to blog;
o Assisting in raising awareness of the Cultural Affairs online blog.
• Assists with the curatorial aspects of the Sondheim Prize program includes:
o Corresponding with artists chosen for exhibitions;
o Organizing information on artworks available for exhibition;
o Scheduling studio visits with exhibiting artists;
o Assisting in the creation of a curator’s exhibition binder;
o Editing and composing short artist bios;
o Collecting, writing and formatting exhibition didactics;
o Organizing artwork needs for exhibition and assisting with resolving those needs;
o Preparing for exhibition installation.

PLEASE NOTE: The Baltimore Office of Promotion & The Arts is producing a new art festival in March and April of 2016 entitled Light City. This internship may include various assignments assisting with the management of visual or performing art projects for this festival.

Qualifications:

The ideal candidate is a dynamic, people-oriented individual with outstanding organizational skills and familiarity with or desire to learn more about the local artist population. Additional required skills:
• Art, Art History, Arts Education or Arts Administration major or graduate student
• Current college or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Excellent oral and written communications skills, including the ability to write for diverse needs.
• Strong analytical skills, ability to multi-task, and strong attention to details
• Ability to conduct internet research
• Ability to assess online presence and brainstorm enhancements
• Understanding of importance of accuracy and professionalism when handling jury results
• Knowledge of Social Media tools, including WordPress, & MS Word, Excel, Access, and PowerPoint

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm, but hours outside these times are sometimes necessary.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to Downtown Baltimore.
Visual Arts Intern

Unpaid/ Internship/ Summer & Fall 2016

The Baltimore Office of Promotion & The Arts (“BOPA”), located in Downtown Baltimore, seeks an enthusiastic, creative and highly organized intern to assist with all aspects of special events/festival planning.

The Visual Arts internship is a part-time unpaid practicum. The intern reports to the Visual Arts Specialist and learns about the successful production of a large-scale arts festival, along with researching local and national artists for writing interviews and articles for BOPA’s blog.

Projects may include but are not limited to:
• Work with Visual Arts Specialist on various ongoing festival projects, including Artscape and Baltimore Book Festival
• Logistical planning
• Research local, regional and national artists to pair with projects in progress
• Help maintain and organize a photo and art archive of past and upcoming visual arts components
• Research other arts festivals, particularly interactive arts projects
• Attend staff meetings as necessary
• Work with Visual Arts Specialist to interview artists, curators and art professionals, along with writing reviews of exhibitions and talks, for BOPA’s arts blog.

Hours & Compensation
• Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm.
• Student must be able to work on-site as an intern for the entire Artscape festival.
• This is an unpaid position.
• Intern may be eligible for gaining college/university credits toward graduation. (Intern should explore this possibility with their school prior to applying for the internship.)
• Parking or Monthly Transit Pass may be provided to the student by BOPA, pending availability.

Qualifications:

The ideal candidate is a dynamic, people-oriented individual with outstanding organizational skills and familiarity with or desire to learn more about the local artist population. Additional required skills:• Art, Art History, Arts Education or Arts Administration majors – current undergraduates—junior or senior—or graduate students are eligible to apply. Applicants who are not registered students are not eligible.
• Excellent oral and written communications skills
• Ability to multi-task
• Superior attention to detail
• Strong organizational and analytical skills
• Ability to conduct Internet research; familiarity with social media
• Basic knowledge of MS Word, Excel, Photoshop

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